AI workflows built for General Contractors & Trades.
You close jobs by being reliable and doing good work. The problem is the stuff between jobs: bid follow-up, crew scheduling, subcontractor coordination, and invoicing. That's where contractors lose money without ever picking up a tool.
Does this sound familiar?
- Bid-to-close ratio is unknown because proposals go out and disappear
- Subcontractor availability is managed through text chains and voicemails
- Change orders are documented in emails and notes, not in a system
- Project photos and documents are scattered across phones and inboxes
- New leads go cold while you're on site because nobody follows up
- Invoicing happens days after project completion because billing gets pushed
Services that fit your business
How it works in practice
General contractor, residential remodels
Owner was spending 2 hours every morning on follow-up: responding to bid requests, checking in on pending proposals, sending updates to current clients. None of it was billable.
Bid response rate increased. Owner stopped the daily manual chase. Follow-up now happens on time every time without anyone remembering to do it.
Electrical contractor, commercial and residential
No single view of active jobs, crew assignments, and upcoming bids. Crew scheduling was done via group text. Overtime surprises showed up in payroll.
Scheduling conflicts caught before they happen. Owner reviews the dashboard each morning instead of spending 45 minutes on status calls.
HVAC contractor, 8-person operation
Strong reputation, very few Google reviews. When prospective customers searched, competitors with hundreds of reviews ranked higher even with worse service.
Went from 31 reviews to 94 reviews in 90 days. Map pack position improved for core service terms. Call volume from organic search increased.
It's most valuable for smaller operations. A 10-person firm has someone to absorb admin. A solo contractor doing $800K in revenue has no one. Automation is the multiplier. The right setup can make a solo operation run like it has a full-time office manager.
Buildertrend, CoConstruct, Procore, Jobber, ServiceTitan, and simpler setups on Monday.com or Airtable. We work with what you have. If you're running on spreadsheets and phone calls, we can recommend a tool before we build automation on top of it.
We can connect estimating outputs to your CRM and bid follow-up sequences. We don't build estimating software, but we can wire your existing tool into the follow-up workflow so bids don't go silent.
Most clients keep it running year-round. The off-season is when you want lead generation working hardest. Pausing is always an option if you need to.
Most software fails because it requires behavior change from the person least likely to change: the owner on a job site. What we build triggers from things that already happen in your workflow, not new steps you have to remember. The system follows you, not the other way around.
One recovered bid per month covers the cost of most services we offer. One bad review addressed before it costs you a job covers it twice. We'll walk you through the math in the audit call.
Yes. Crew scheduling and dispatch automation works within whatever labor rules apply. We scope the workflow constraints in the discovery call.
It's a 90-minute working session where we map your current workflow from lead intake to invoice collection. We identify the three to five highest-value automation points and give you a build plan with cost estimates. It applies toward month one if you move forward.
Not sure where to start? Book the $500 AI Workflow Audit.
A 60 to 90-minute review of your workflows. You get a prioritized action plan, tool stack recommendation, and a fixed-price quote for the first build.
How much is a slow follow-up costing you?
Calculate Missed Lead Cost