Document Management
Every Document. Instantly Found.
What We Do
Documents scattered across shared drives, email inboxes, and personal computers are a liability. A contract that cannot be found when a dispute arises, a policy document that may or may not be the current version, a compliance record that auditors need immediately: these are not hypothetical problems. They are the daily reality of businesses that have not built a systematic approach to document management.
We build systems that organize every document your business creates and receives, make them searchable by content rather than file name, enforce version control so teams always work from the current draft, restrict access by role, and route documents through approval workflows automatically. Everything findable. Everything auditable.
How We Work
We begin with a document audit: what types of documents your business produces and receives, how they are currently stored, who needs access to what, and what workflows currently surround document creation, review, and approval. That audit produces a taxonomy and folder structure that reflects how your team actually thinks about documents, not a generic template. Migration scripts move your existing files into the new system while applying classification tags. Access controls are configured by department, role, and document sensitivity.
Version control is enabled automatically on every document type. Workflow automation is configured for the approval chains your most common document types require: contract review, policy updates, compliance filings, and any others. Full-text search is indexed across all document types including scanned PDFs using OCR.
Why Running Start Digital
Pricing
From $7,500
Typical turnaround: 6-10 weeks
Includes
Frequently Asked Questions
We build automated migration scripts that move files, preserve metadata, and apply classification rules. Whether you are coming from shared drives, Dropbox, or paper archives, we handle the transition.
Yes. Full-text search across PDFs, Word documents, spreadsheets, and scanned images using OCR. Find any document by its content, not just its file name.
Automatic versioning on every edit. Users can view, compare, and restore previous versions. No more files named 'final_v3_REAL_FINAL.docx' cluttering your system.
We build audit trails, retention policies, and access controls that meet requirements for HIPAA, SOX, GDPR, and industry-specific regulations. Compliance documentation is included.
A system covering a single department or document type with migration takes 5 to 9 weeks. Organization-wide platforms with multiple document types, complex workflows, and regulatory compliance features take 3 to 5 months.
We build automated migration scripts that extract files from your current storage, apply classification rules, preserve metadata, and load everything into the new system. Manual review is required only for files that cannot be auto-classified.
Shared drives store files. Document management systems control them: version history, access audit trails, approval workflows, retention policies, and full-text search across contents. The difference matters most when compliance, collaboration, or findability is critical.
Ready to get started?
Start with a $3,750 deposit. Balance due on delivery.